You have a business abroad and want to do business in the Netherlands. You will need to register your company. How you need to register depends: does your business have a branch (called a permanent establishment) in the Netherlands? Then it will most likely need to register with the Netherlands Chamber of Commerce KVK and the Netherlands Tax Administration (Belastingdienst). Does your business not have a permanent establishment? then you may have to register only with the Belastingdienst. But you can choose to register with the KVK as well.
Permanent establishment in the Netherlands
If you are a foreign company with a Dutch branch, this is called having a permanent establishment. You must register with the Handelsregister, the Dutch Business Register. The KVK will automatically pass on your details to the Tax Administration. You can either register personally or by using Message Box. The forms you need to use, are:
Registration non-legal entity company (form 6)
Registration official of a legal entity (form 11)
Registration authorised representative business agent (form 13)
You can use the English forms as an example, but be sure to submit (and sign) the Dutch-language forms. You must also submit the following documents (in Dutch, English, German, or French):
Proof of company registration from the country where it was founded (not older than 1 month)
Certified copy of the Memorandum of Association
Certified copy of the Articles of Association
Certificate of incumbency, which clearly shows the appointed Board of Directors
The KVK charges you a registration fee. If you have any questions relating to your registration, please read the KVK article Foreign company registration, or contact the KVK.
Non-permanent establishment in the Netherlands
If your foreign company does not have a permanent establishment in the Netherlands, you do not have to register with the Dutch Business Register. If you are liable to pay VAT, you do need to register with the Tax Administration.
Perhaps you have Dutch customers who ask for a KVK number. You may register in the Dutch Business Register voluntarily, to comply with your customers' wishes. If you do, you must follow the registration steps described under Permanent establishment in the Netherlands.
Registering temporary employment agencies and other suppliers of workers
Registration in the Dutch Business Register is mandatory for foreign businesses without a Dutch branch that provide workers on a paid basis in or to the Netherlands. Examples of these companies are temporary employment agencies, payroll companies and jobs pools based outside the Netherlands but active in the Netherlands.
If your organisation supplies workers in the Netherlands, you must state this explicitly on the registration form for the Dutch Business Register. This also applies to foreign companies offering their employment services without a Dutch branch and so-called '06-vans' (mobile employment agencies). Failing to do so may result in high administrative fines. If you hire staff from a supplier who is not listed in the Dutch Business Register, you may be fined as well. You should therefore always check whether the supplier has been registered correctly. You can use the Waadi check offered by KVK for this purpose. The term 'Waadi' is derived from the relevant legislation (Wet allocatie arbeidskrachten door intermediairs).
RSIN, KVK and BTW numbers
You will be issued a KVK number after registering in the Dutch Business Register. All legal entities and partnerships will also be given a Legal Person and Partnership Information Number (Rechtspersonen en Samenwerkingsverbanden Informatienummer, RSIN). If your business consists of more than one branch, each of them will be given a unique branch number consisting of 12 digits. You will automatically receive your BTW (VAT) number (and your BTW-id, if you are a sole proprietor or partner in a partnership) from the Tax Administration.
Reporting changes to the KVK
You must notify the KVK within one week if your business details change, for example the address, officers or directors, branch details or trade name (or if a trade name is added). If your business has been taken over by a new owner, partnership or legal entity, it will receive a new KVK number.
Ending a Dutch business
If your business ceases trading, you must deregister from the Dutch Business Register. You can either send or hand in the deregistration form together with a copy of your identity document to the KVK office in your region. The KVK will pass your deregistration on to the Tax Administration.
Consulting the Handelsregister
The Dutch Business Register contains information about registered businesses, foundations and associations. You can consult the Register (in Dutch) or order products, such as KVK extracts, annual financial statements or corporate summaries. You can also request this information by telephone: dial +31 900 123 4567. This costs €0.70 per minute on top of your normal telephone charges. The recorded menu message is in Dutch.
Protecting your data with the non-mailing indicator
Your details listed in the Dutch Business Register are publicly available. By activating the non-mailing indicator, you indicate that your data are not available for direct marketing purposes.
Online registration procedure via Message Box
You also can apply to register with the Dutch Business Register by using the Berichtenbox (Message Box). To do so you will need a level-4 electronic signature (STORK), sign in using a PKI certificate (Public Key Infrastructure), or use your country's e-ID verification method. Message Box is a secure email system that enables you as an entrepreneur to exchange digital messages with Dutch government agencies.
